Sap ILM (Information Lifecycle Management) Online Training

SAP Information Lifecycle Management (SAP ILM) component provides SAP customers to manage the full lifecycle of data in a structured, automated, and compliant way. We utilize SAP ILM extensively to deliver successful archiving, decommissioning and GDPR projects. Certain areas of this component come as standard, and we will identify the specific system requirements as part of our initial discovery phase.
It is very significant to develop an appropriate approach to management of data lifecycle, especially for personal data. In this context retention of data is very significant. Retention period should not be longer than needed (for the purposes for which the data was obtained). When purpose expired or terminated, data should be removed. The SAP ILM (Information Lifecycle Management) solution could be very useful in data lifecycle
management.

Key Capabilities:
Data archiving and management:
 Manage data volumes while keeping business context completely intact.
 Move outdated data securely into long-term, less costly storage.
 Provide convenient access to archived data.
Retention management:
 Support the complete lifecycle of structured and unstructured data.
 Define data management policies and rules.
 Know where data is stored, how long data is retained, and when data can be destroyed.
System decommissioning:
 Shut down legacy systems and bring data from SAP and third-party systems into a
central warehouse.
 View data even after the original system has been shut down.
 Provide on-demand data access and reporting options.

Key Benefits:
Control your data volumes and manage your risk
Establish a strategy for data governance by helping native integration; optimized data
compression; and automated, rule-based retention management.
Lower cost and complexity of your IT landscape
Eliminate the time, money, and resources required to support redundant and obsolete
systems, while retaining on-demand access to data in legacy systems.
Improve compliance with legal needs
Adopt a complete, flexible, and automated approach to information lifecycle management
to enable our business adapt to changing regulations consistently.

SAP ILM provides user three functional areas:
Data Archiving in SAP ILM includes the familiar archiving functions for SAP systems. These have been improved so that they can be seamlessly integrated with the two other main functions of SAP ILM. Thus, data can not only be archived, but can also be destroyed. Additionally, this process can be logged.
With Retention Management all needs concerning the management of data, from creation to final deletion, are covered. Here control systems enable you to standardize process flows relating to the management of personal data. The focus of these SAP-ILM rule types is always on meeting all legal requirements.
The functional area ILM Retention Warehouse supports you in handling legacy systems that are to be phased out and all the affected data. It also provides appropriate reporting functions.

Why Organisations Who Want to Become Data-Driven Need SAP ILM?
Make sure legal compliance by automatically managing the retention of data from your SAP applications based on retention policies and rules you define.
Minimizes risk by delivering full auditing and reporting functionality, enforcing retention
policies based on rules and destruction of personal data.
Streamline IT infrastructure and lower costs through the safe, efficient decommissioning of redundant systems.
Maintain archives according to retention policies and create archive files according to rule matching data values and expiration date.
Perform e-Discovery with search functionality for information in response to legal requests.

SAP ILM implementation:
Companies can start out by implementing SAP ILM on a trial basis. During this trial phase, a key user closely observes the software for legally compliant deletion of personal data. The aim is to recognize and where necessary correct potential errors in the conception or implementation of SAP ILM.

Generally, a license is required for SAP ILM with the applicable licensing value. However,
SAP has released the application for SAP users to utilize at no cost in order to support
companies with the GDPR. This means that especially for users of an SAP-ERP system like SAP S/4HANA a solution for personal data is available at no additional cost.